A written travel authorization is no longer required. The change is among several
updates made to the WVU/WVURC Travel Manual, designed to reduce traveler frustration.
Travelers were required to use a rental vehicle if the direct cost of a rental vehicle
was less than the per-mile rate for a personal vehicle. This cost comparison did
not include indirect costs associated with the loss of employee productivity for
obtaining the vehicle or managing the rental process. Now travelers are free to use
their personal vehicles for business travel based on their evaluation of both the
direct and indirect cost of both options.
Reimbursement for sales tax for travel-related expenses was not allowed prior
to this change. Instead, employees were encouraged to obtain a Procurement Card
(Pcard). Now employees are reimbursed for sales tax expense. This eliminates the
cumbersome process of identifying taxes on reimbursements and manually removing it
and limits Pcards to employees who will need them on a routine basis.
PCards are now enhanced with chip and PIN technology and are accepted at most international
places. Previously, PCards were not always accepted internationally, thus leaving
employee to pay travel costs in advance or obtain burdensome travel advances.